Scan into the matter
Choose the destination case before saving so the document begins with the right context.
LEGAL DOCUMENT SCANNING & OCR
Move paper into the case file—and make it searchable.
Capture or add document pages, review their order, create one searchable PDF and save it directly to the relevant case with the category and access level your team needs.
Scanning should finish inside the legal workflow.
A scanner can produce a file, but the firm still needs to name it, check the pages, make the text searchable, place it in the correct matter and let the right colleagues find it. ZYVAULT connects these steps instead of leaving the result in an unstructured scan folder.
Short scanning jobs can be completed from the web workflow by capturing or adding page images. Higher-volume office scanning can use the ZYVAULT Windows companion together with the scanner’s own software and folder import.
Review every page
Check the captured pages and correct their order before producing the final document.
Create searchable text
Use optical character recognition to make supported scanned pages discoverable through document search.
Consolidate the scan
Combine the reviewed pages into a single PDF rather than saving a collection of disconnected images.
Use a Windows workflow
For larger batches, scan with the office device software and import the resulting files through the companion app.
Find the result later
Search by document name, description, matter details or recognised text instead of remembering a folder path.
Choose the scanning path that fits the volume.
Quick capture
Use the browser workflow for short documents when page review and immediate case filing matter most.
Office batch
Use the scanner’s feeder and Windows software for large files or sustained scanning work.
Import and index
Bring the completed PDF into ZYVAULT and add OCR, category and matter context.
Search and work
Retrieve the document through the case or search its recognised content across the library.
OCR improves retrieval; scan quality still matters.
Clear, correctly oriented pages produce better recognised text. Faint copies, handwriting, stamps, complex tables and some languages may reduce accuracy. ZYVAULT keeps the original visual document alongside extracted text so authorised users can verify the source.
Scanning and OCR questions
Can ZYVAULT scan directly from a physical scanner?
Direct capture is available with compatible Windows WIA scanners. Scanner drivers and device capabilities determine compatibility.
What is better for a large file?
For hundreds of pages, use the scanner’s automatic document feeder and Windows software, then import the completed output. This is more dependable than keeping a long browser capture session open.
Does OCR change the original document?
The extracted text supports search. The original rendered document remains available for visual verification.
See paper become a searchable case document.
Request a demonstration of page review, searchable PDF creation and case-linked document filing.
Request a demo →